Secure data destruction is the permanent physical disposal of sensitive data in line with the Data Protection Act.

Data shredding, degaussing and the incineration of digital media and confidential papers.

Data Collection, Data Erasure and Data Disposal as well as Witness Burns

RJS Waste Management UK’s secure data destruction processes meet British Standards EN 15713. The standard provides a framework of key conditions, with which we – as a company that handles, processes and destroys confidential data on behalf of their customers – must comply.

As well as providing regular scheduled collection services we can arrange one-off storage collections for the likes of office clearances and workplace relocations. Our collections comply with current regulations, including the Data Protection Act 2018, and your confidential waste will be securely transported to a registered facility for data erasure or incineration.

Once destruction of your confidential data media has been completed, we will provide you with a data destruction certificate.

How to dispose of data securely

To comply with their obligations under the Data Protection Act, a business must establish technical and organisational measures to ensure that personal data records are not revealed to any unauthorised persons. Records could be physical paper documents or digital media and contain:

  • Medical files
  • Bank details
  • Personal emails
  • Photographs
  • Client account details
  • Personal details
  • Employee details

When disposing of documents containing such information, a business owner must ensure that the documents are destroyed sufficiently and that only authorised persons are involved in the process.

In addition to destruction of sensitive information on paper or hard drives, many companies require secure disposal of corporate items such as:

  • Documents
  • Headed paper and other corporate stationery
  • Plans and drawingsSecure data destruction in line with the Data Protection Act
  • Medical X-rays
  • Overhead projection slides/transparencies
  • CDs/DVDs
  • Electronic equipment
  • Credit cards
  • ID cards
  • SIM cards
  • Uniforms (police, military etc.)
  • Retail goods with faulty labelling
  • Counterfeit goods

British Standards EN 15713 Secure Destruction of Confidential Material

The BS EN 15713:2009 standard covers premises in which the data destruction is carried out. It also covers contracts between the customer and the handling company, such as RSS Waste Management, and/or any sub-contractors.

All personnel involved in the collection, transportation and destruction process must be security vetted according to BS7585 and must have signed a deed of confidentiality. They must be uniformed, suitably trained, and carry photographic ID too.

Vehicles must be secure, either with a box body or demountable container. The driver must have a method of communicating with their base and the vehicle must be fitted with an alarm or immobiliser system. The vehicle must be locked during transit and the alarm/immobiliser activated at any time it is unattended.

Waste transfer notes must be issued for each consignment.

Methods of Data Destruction

1. Data Shredding

This is an extremely effective method for destroying all traces of data. Sensitive documents and data storage media can be shredded. This includes hard drives, mobile phones, other storage devices (such as CDs, USBs, DVDs and floppy discs) and magnetic media (such as DLT, DDS, LTO and DAT tapes).

Data storage media can be shredded into tiny pieces, either on-site or at specialist facilities. The resulting waste can be recycled or sent to landfill – paper can even be composted.

2. Degaussing

Digital storage media, such as hard disk drives and tapes, use magnetics to store their data. Exposing such media to a more intense fluctuating magnetic field has the effect of reverting them to neutral and erasing their data. This is called degaussing.

A degausser is a machine that generates a magnetic field and can also include a shredder to physically destroy the item once it has been erased.

3. Incineration

High-temperature incineration is viewed as the most secure and reliable disposal option for hazardous waste and is also used to securely destroy confidential waste.

Waste is reduced to inert residues with a volume decrease of up to 80%.

Evidence of data destruction

As well as providing destruction of data certificates, we offer a premium data destruction evidence service. You can request for your data destruction to be videoed, with or without a live feed. Authorised personnel can also join us to witness the burn on-site.

Data destruction degaussing machine